5 Reasons Designers Shouldn’t Use Dropbox, Drop.net, Cloud Drive, Google Drive, SkyDrive or SugarSync

Cloud QuestionmarkCloud-based file storage services such as Dropbox, Drop.net, Cloud Drive, Google Drive, SkyDrive and SugarSync are widely used by designers, engineers and innovators. These idea management software leaders have made storage and sharing of files easier and cheaper, increasing collaboration, productivity and lowering costs. Nobody denies the clear success of these established services. However, there are five reasons why designers, innovators and creative professionals shouldn’t use any of them.

1. You Can’t Find What You’re Looking For:

Most design and innovation work relies visuals. Drawings, sketches, diagrams, charts and more are all used in the creative and development process. However, every mainstream file storage system relies only on folders and file names for organization. This means the only way you have to find something visual, such as a design, sketch, or concept, is to be extremely precise and vigilant in structuring and maintaining your folder and files system. File names, which are searchable, can help, but can’t provide detailed descriptions, keywords, project associations or references needed to easily discover visuals materials.

2. You Can’t See What You Have:

Dropbox, drop.net, sugarsync, etc. are strictly text based and don’t have proper visual interfaces for creative professionals. Searching for a sketch on a web-based file hosting services requires clicking through folders full of file, forced to take the time to open each one in a viewer, or even more slowly in it’s native program. None of these cloud-based file-sharing systems provides you with a thumbnail image viewer to quickly scan through your documents and rapidly find what you were looking for.

3. You Can’t Collaborate:

Collaboration is a very important aspect of raising productivity in the office. Most cloud-based file hosting services provide the ability to share and make modifications to files. But they don’t allow for true design collaboration by collecting input and feedback. Most web-based file hosting services don’t have any way to providing constructive comments, suggestions for improvements or additional development (such as a patent or prototype) to a design concept.

4. You Don’t Know How Secure Your Data Is:

A big issue for people not exclusively running with cloud computing services rather than working with hard drives is security. Because it’s not clear if most cloud-based file hosting services are maintaining the highest levels of internet security (such as PCI compliance used by financial services), many businesses continue to holdout against using cloud storage services.

5. They Make More Work, Not Less:

The nature of design and innovation is one of continuous improvement. A service developed for designers would always present the most up-to-date information about an innovation. However, this would require a new way of organizing, retrieving and presenting ideas. None of the cloud storage options provide integrated presentation tools, designers are still stuck with building and updating PowerPoint files, creating more work, not less.

Nobody denies the clear success of the previously established services, but there are reasons why designers, engineers, innovators and creative professionals still hesitate to use them exclusively. None of the mainstream web-based file sharing services used the web’s inherent advantages for designers and creative professionals. Search, meta-data, commenting, sharing, collaboration, in-line presentations, thumbnail viewers, supplier integration and more is only available in one service developed specifically for the creative professional; InnoAnalytics.com

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